Welcome to InfoSys
DominoPO
InfoSys have a number of purchasing solutions which improve the process of getting a purchase requisition raised, authorised and placed with a supplier. One of our systems goes further and enables a supplier/customer relationship to work in an interactive web environment. A project based on our eProcurement solution can deliver real value both quickly and affordably.
One of our solutions is highlighted below.
DominoPo is a purchasing application based on Lotus Domino technology and for use with an Internet browser, either as an Intranet or extranet application. A user begins by creating an order requisition document, he or she fills in the form with information such as purchase line code, department, delivery address, suppliers/contact name as well as details of the items to be purchased. This form is mailed automatically via a link to an authorisor who checks the requisition details. Once the authorisor is satisfied, the requisition is authorised and an order form is created automatically. This is then sent back to the originator notifying him or her that the order has been authorised (or declined). The originator can then press a button to email, fax or print the order to send it to the supplier. The email address and fax number do not need to be entered at this point as they are held in the supplier database, which is part of the system.
As the goods arrive they can be booked into the system and invoice details can be entered, if required. DominoPo works at a line item level so individual goods can be booked in, invoiced etc, at different times. The status of any line item as well as the overall order can be easily assessed. This means that the status and details of any order can be seen at any time.
The system has a number of standard views (more can be added for your particular requirements) which means that the requisitions and orders can be reported on in many different ways.
A summary of the workflow is shown below:
Originator creates an online Purchase Requisition document along with line items to be purchased.
The form is mailed via a hyper link to a person for authorisation. This is dependant on the users cost centre, the item to be purchased and the value.
Authoriser clicks 'Authorise' button and the form is then turned into a Purchase Order with number. A hyper link is then mailed back to the originator notifying the new status.
The originator can now place the order by email, fax or print a hardcopy. The first two require only the click of a button (as long as your Notes infrastructure supports fax and mail) because email address and Fax numbers are held in DominoPo supplier database.
The Purchase Order status is then 'Placed'.
The goods are then booked in at line item level. Status is then"Goods Received".
When all line items are received order status is 'Complete'.
When all line item invoices are received the details are entered and the order status changes to "Complete & Invoiced".
For further information please contact our Sales Team on 01793 544994 or email sales@infosys.co.uk
Back | Go to Top | Forward this page | Bookmark | Printable version
© copyright InfoSys 2008
About Us